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Create Custom Billing Codes

If you are billing a fee schedule that has been agreed upon outside of your normal private fees, such as agreements with insurance companies, or government organizations, or sports organizations, you can create a billing codes to use to override your private pricing.

This can either be higher or lower fees than your customary private rate. If it’s lower you can choose to charge the remainder to the patient, or accept a lower rate, based on your settings of the Insurer You’ve Setup.

Create a Code

To create a billing or fee code head to the Settings area of your account, and then to the “Billing Codes” section.

Then use the “New Billing Code” button to start building your own codes.

You will get a few options in this next screen:

  1. Choose if it’s a Billing Code (so a fee) or a Diagnostic Code.

  2. Set the Code. This can be an internal code that makes it easy to search, or it can be the number assigned by the Payer or Insurance company.

  3. Name the Code. This name will display on reports and receipts and invoices.

  4. Set the Price. This is the full price that will be attached to the billing code. If it changes choose your most commonly used price, or set up multiple codes with a slightly different name to help you differentiate between the pricing options.

Further Reading:

Creating a Patient Claim

Booking an Insured Visit

Submitting Invoices by Paper

Submitting Invoices through a Portal

Receiving an Insurer Payment

Hope this helps!